---
title: "SharePoint: Sharing Files with Everyone at NNU."
canonical: "https://help.nnu.edu/space/TMR/blog/88506476/SharePoint%3A%20Sharing%20Files%20with%20Everyone%20at%20NNU."
format: markdown
---
**Quick Summary:** Files and folders in SharePoint and OneDrive can be shared using a link with anyone who has an NNU account.

> ℹ️ We recommend using SharePoint or Teams to share files within a department. Avoid storing shared files in your personal NNU OneDrive since these files may no longer be accessible when you leave NNU.

# Sharing Files Using a Link

> ❌ Sharing with a link can allow anyone at NNU to access the file if they have the link, including students and alumni. Do **not** share sensitive information using this method; share with specific individuals or groups instead.

## 1. Open the Sharing Settings

> ℹ️ You can also use the “Copy Link” option to create a link with default settings quickly.

## 2. Change Link Settings (Optional)

If needed, adjust the link setting to fit your needs. By default, the new link will grant view access to everyone at NNU.

![image-20240920-184156.png](media://f0053730-47a1-4ad0-a949-dade9296adbc)

Here, you can change the level of access the new link will provide.

![image-20240920-184404.png](media://79749e66-2b5c-4285-b28f-5bfbd4b252a6)

![image-20240920-184451.png](media://4e12e365-cfa0-45dd-835c-cce4372f9398)

![image-20240920-184713.png](media://1ac1499d-aed7-4cbc-8b1e-23aa26d5819d)

## 3. Copy Link

When you are ready, select “Copy Link” and a new link will be created and copied to your clipboard.

![image-20240920-184925.png](media://a4a32df7-37a3-46b6-ac12-8532f9a671d5)

![image-20240920-190404.png](media://64029a31-cad6-46c1-8701-5fd6a5f02858)

# View or Remove Existing Links

Select the icon in the lower right to view who currently has access and existing links (it may be multiple icons stacked together).

![image-20240920-193010.png](media://fa206da6-e7b3-4b45-8e86-fc5b218e252e)

Here, you can view or edit who currently has access. Go to the “Links” tab to manage the shared links.

![image-20240920-193334.png](media://a494590f-5b6f-43d6-8420-df1562bfc2fe)

![image-20240920-193542.png](media://52af8b20-8b3b-45b8-ac85-55d53d121b64)