---
title: "Google to Microsoft Migration"
canonical: "https://help.nnu.edu/space/TMR/blog/19103905/Google%20to%20Microsoft%20Migration"
format: markdown
---
## Who, What, When, Where, Why?

- **Employees and faculty** - No change to the format of your email account, i.e. gwashington@nnu.edu. To prepare your account to be moved, clean out old emails. The cleaner the email, the quicker the transfer will be. Also, check your filters and labels and eliminate old ones no longer used. Once filters and labels are cleaned, screenshot these so you will know if they did not transfer to Outlook. A few may not since Outlook handles filters and labels a bit differently.
  - After the move, you can still sign into Gmail to see your account layout and copy important items to a document, but you will no longer be able to send emails in Gmail.
  - If you have many filters, the migration may duplicate the emails that apply to the filter as many times as there are filters. Filters in Outlook are different than in Gmail, so Outlook handles them in this way. If you can eliminate any filters, it will keep the size of your Outlook mailbox down rather than tripling its size. Delete old Google Docs no longer needed. Again, the leaner your document space the faster the transfer will be.
  - Calendars should not be impacted during migration.
  - Chats will not migrate so if there is important info in your Google Chats, copy them to a document.
- **Partners and adjuncts** will be similar to employees. You will log in with your email address and the active directory password (AD). Some may need to call the Help Desk for assistance if you have never used your AD password.
- **Students **will go to [login.microsoftonline.com](http://login.microsoftonline.com). The Microsoft username will be the new email address. For example, George Washington’s student email account will change to gwashington@**my**.nnu.edu .
  - After the transfer, there will still be an alias of gwashington@nnu.edu so you will still receive emails. Google Drive, Email, and Calendars will move. Chats will not.
- **Alumni** email accounts will change to username@**my**.nnu.edu and users will go to [login.microsoftonline.com](http://login.microsoftonline.com) to continue accessing email. Microsoft licensing does not allow for OneDrive storage for Alumni accounts. Current Google Drive users are advised to move documents to a personal Google or Microsoft account. Alumni accounts will no longer use DUO for authentication and must set up Microsoft Multifactor Authentication. Click this link for instructions: [Microsoft Multifactor Authentication](https://help.nnu.edu/space/TMR/2517309/Microsoft+Multifactor+Authentication+(MFA))
- **IT **will be performing multiple syncs of your account. If you delete a bunch in Gmail after the first sync, those changes will sync to the Outlook account on the next sync.

> ℹ️ For all of the latest updates and FAQ, visit the [Google to Microsoft](https://nnuitservices.atlassian.net/wiki/spaces/TMR/pages/2514027) help article.