Welcome back to Tech Tip Tuesday! This is where we provide you with quick tips about technology! Be sure to stop by each Tuesday for a new tip!
Did you know that October was National Cyber Security Awareness Month? Yes it may be November, but security is an important topic to think about year round!
Even if you are the only one who uses your computer, it is highly recommended that you still set a password for it! If someone were to steal your computer, and you didn't have a password set, it would make it that much easier for them to access your personal data. After setting a strong password, it's important to develop a habit of locking your computer when you are away from it. This typically applies more to laptop users, who often have their laptops in public places, but this tip can still relate to desktop computers.
Locking can be better than logging off because you don't have to close all your programs and windows, yet it will still require your password to get back in to the machine.
The quickest way to lock your computer (in Windows) is to use the keyboard shortcut WIN+L. So, press and hold the Windows button on your keyboard, followed by the L key. Give it a try!
If you have a Mac, at the same time press the Control + Shift + Eject keys, or Control + Shift + Power if you don't have an optical drive.
Locking an unattended computer is a fast and simple way to deter people (even your friends) from messing with your computer. So, next time you are working away at a coffee shop or studying at the library, and need to use the restroom, be sure to lock your computer!
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Welcome to the first Tech Tip Tuesday! This is where we provide you with quick tips about technology! Be sure to stop by each Tuesday for a new tip!
Today we will be talking about an under-utilized tool within the Windows operating system. We all probably know how to take screenshots, chances are your keyboard has a Screenshot button! But that captures your entire screen, and that can sometimes be too much. You then have to save the screenshot, open it in an image editor, and crop it to the size you want. Did you know that Windows has a more powerful, and free, screenshot tool for you? It’s called Snipping Tool and it’s about to become your favorite little tool!
To get started, open your Start Menu and type Snipping Tool. This application lets you capture your screen in many different shapes and sizes! It features four different types of snips:
Free-form: Draw any shape around an object
Rectangular: Drag the cursor to form a rectangular shape
Window: Select a single window (Browser, Windows Explorer, etc) to capture
Full-screen: Like pressing the Screenshot button on your keyboard, capturing your entire screen
After taking a snip, you can review it and even draw on your screenshot with the pen or highlighter tool! Snipping Tool also lets you save your new screenshot in PNG, GIF, and JPEG file formats!
Snipping Tool is sure to make your presentations or documentation look cleaner and more professional! Give it a try and we guarantee you will love it!
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Google is launching a new desktop application to better handle your Google Drive files! Those on campus using the Google Drive desktop application may have already seen a notification about the coming Drive File Stream program. Drive File Stream essentially allows you to stream your Google Drive files to your desktop without actually downloading them. This will help ensure that you have the latest version of a document, and that you won't fill your hard drive! This new program does still have the option to download files for offline use.
Google is making this change because they are wanting to better support both their personal and their enterprise customers. As a university that uses the Google Suite we are considered enterprise customers. Drive File Stream is for institutions like us that have unlimited Google Drive storage capacity. By splitting the original Google Drive application into two programs, Drive File Stream and Backup and Sync, they are able to provide different functionality for different uses.
To learn more about Drive File Stream, please read the blog post by Google found here: https://gsuiteupdates.googleblog.com/2017/09/drive-file-stream-from-google.html
It is recommended that you download and install Drive File Stream if you are currently using Google Drive for desktop. If you need assistance with this process, please make a ticket or give us a call at (208) 467-8111.
Please note that support for Google Drive for Mac/PC will be ending ending on December 11th, 2017; Google Drive for Mac/PC to stop working on March 12, 2018.
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